Conferences

Bookings will only be considered secured upon receipt of a deposit of R3000, which will constitute part of the full payment.
Full payment should be received 7 (Seven) days prior to the conference/function date.
In the event of non-payment of the deposit within the time specified, Kleinkaap shall be entitled to cancel the booking after giving the client written notice.
By paying a deposit, you indicate your acceptance of the terms and conditions of Kleinkaap.

Cancellations

In the event of cancellation, subsequent to the venue hire being paid, a refund of the deposit will only be made if the venue is rebooked by another function on the same date.
Kleinkaap reserves the right to cancel any booking forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, strikes, shortage of labour, or any other cause beyond the control of Kleinkaap, which shall prevent it from performing its obligations. In these circumstances every effort will be made to find an alternative venue .
The client must confirm all changes and cancellations in writing.
Rescheduling your date can only be made 30 (Thirty) days prior to your function.

Furniture and equipment

Should the Kleinkaap house, hall, surrounding gardens, décor or linen be damaged during the course of the function, the client shall be held responsible and will be charged accordingly.
Kleinkaap, and its employees or any person employed at any function will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.
Please ensure that any equipment requirements are requested well in advance of your function. Any additional items should be supplied or hired by the client at the client's cost. This will be confirmed and charged for two weeks prior to the function date.

Accommodation

Kleinkaap has two self catering rooms available for hire at a cost of R280 per person sharing. Each room consists out of a double and single bed with an en-suite bathroom. Nearby accommodation is also available on request.

Bar services

All beverage requirements should be arranged prior to the function date.
Full Bar facilities are available on request during conference hours.
Kleinkaap Bar may be hired after your conference for a fee of R570 per hour.
The bar is fully licensed, therefore all beverages must be purchased from Kleinkaap. Should you wish to provide wine, a corkage fee of R60 per 750 ml bottle will be charged.
No wines, spirits, beers, soft drinks or food may be brought onto the premises.
We require clients to brief us with regard to their requirements for the provision of a Full Bar or Wine and Malt, Cash or Account. Spcecific beverages can be included or excluded from the bar and should be arranged prior to the function date..
A limit may be stipulated for an account bar. In order to monitor the accumulative total Kleinkaap will supply a regular reconciliation of the account for the duration of the function. Kleinkaap will include a 10% service charge applicable for all account bars.
Any changes to beverage requirements at any stage are to be done so in writing.
A beverage price list is available on request.

Smoking

No smoking is permitted in hall, near the tables in the garden or in the guest rooms.
Ashtrays are provided outdoors in the designated areas.